Exhibitor Resources
Expo Hall Location
San Jose Convention Center, Hall 3
150 W San Carlos St,
San Jose, CA 95113
Show Schedule
MONDAY, SEPTEMBER 10, 2018
12:00 PM – 6:00 PM – Workshop Day
6:00 PM – 6:30 PM – API Award Ceremony
6:30 PM – 8:00 PM – VIP Party
6:00 PM –10:00 PM – Partner Events
TUESDAY, SEPTEMBER 11, 2018
8:30 AM – 6:00 PM – Hackathon Day 1
9:00 AM – 4:30 PM – Sessions / Workshops
9:00 AM – 6:00 PM – Expo Open
4:30 PM – 6:00 PM – Expo Block Party
6:00 PM – 10:00 PM – Partner Events
WEDNESDAY, SEPTEMBER 12, 2018
8:30 AM – 6:00 PM – Hackathon Day 2
9:00 AM – 4:00 PM – Sessions / Workshops
9:00 AM – 4:00 PM – Expo Open
6:00 PM – 10:00 PM – Partner Events
EXHIBITOR MOVE-IN HOURS
MONDAY, SEPTEMBER 10, 2018
1:00 PM – 5:00 PM – Receiving Dock Open & Booth Set Up
5:00 PM – 7:00 PM – Docks Closed – Booth Set Up
TUESDAY, SEPTEMBER 11, 2018
7:00 AM – 8:00 AM – Docks Closed – Final Touches ONLY
EXHIBITOR MOVE-OUT HOURS
WEDNESDAY, SEPTEMBER 12, 2018
4:00 PM – 8:00 PM
Booth Setup
5′ x 5′
All 5’ x 5’ expo booths will be equipped with (1) 4’ table, (1) black linen, general wifi, 250 Watts / 2.5 Amps of power, 8’ high black back drape and 3’ side rail drape.
5′ x 10′
All 5’ x 10’ expo booths will be equipped (1) 6’ table, (1) black linen, general wifi, 250 Watts / 2.5 Amps of power, 8’ high black back drape and 3’ side rail drape.
10′ x 10′
All 10′ x 10′ expo booths will be equipped with (1) 6’ exhibitor table, (1) tablecloth, (2) chairs, general wifi, and 500 Watts / 5 Amps of power.
20′ x 10′ booth
All 20′ x 10′ expo booths will be equipped with (2) 6’ exhibitor tables, (2) tablecloths, (4) chairs, general wifi, and 1000 Watts / 10 Amps of power.
20′ x 20′ booth
All 20’ x 20’ expo booths will be equipped with (2) 6’ exhibitor tables, (2) tablecloths, (4) chairs, general wifi, and 2000 Watts / 20 Amps of power.
Exhibitor Checklist
- Furniture (tables, chairs, stools, other seating options)
- Signage
- Booth Cleaning Services
- Carpeting
- Display Labor
- Freight Handling – advance shipments, show site shipments, etc.
- Printed materials (banners, hard wall panels)
- Turn key booth options
- AV Equipment
- Rigging
- Additional Power
- Sign up with Boomset for lead scanning services
- Submit Certificate of Insurance
- Order drinks and appetizers for Expo Block Party
- Order lunch for booth staff team
- Book hotel rooms for team through API World Room Block
- Submit booth team names for Exhibitor Passes via the form link in your sponsor portal
- Register colleagues for Sponsor Pro Passes by using the comp code link in your sponsor portal
- Upload Digital Swag Bag Item/ Offer via Invite Link
- Register for VIP Reception Pass via link in sponsor portal
- Review the full conference schedule and all important dates
- Review load-in, shipping and parking instructions in detail
- Review FAQ Document
- If applicable, complete the Exhibitor Appointed Contractor Work Authorization Form
- Submit Payment Details Form
Important Dates
- Advanced Freight Receiving Opens for Exhibitor Booth Materials (Rossi Expositions)
- Sponsor Information Form Due (DevNetwork)
- Roomblock at Hilton San Jose Ends
- Payment details order form due (DevNetwork)
- Block party F&B order (DevNetwork)
- Lunch for booth staff team (DevNetwork)
- Lead retrieval service (DevNetwork)
- Certificate of Insurance (DevNetwork)
- Dedicated wifi / hardline internet form due Team San Jose
- Advanced Freight Receiving Deadline for Exhibitor Booth Materials (Rossi Expositions)
- Advanced Pricing Deadline for Exhibitor Extras (Rossi Expositions)Furniture (tables, chairs, stools, other seating options)
- Signage
- Booth Cleaning Services
- Carpeting
- Display Labor
- Freight Handling – advance shipments, show site shipments, etc.
- Printed materials (banners, hard wall panels)
- Turn key booth options
- AV Equipment
- Rigging
- Additional Power
- Upload Digital Swag Bag item / offer (API World Team)